How to Increase Employees Productivity – Top 10 ways
How to increase employees productivity top 10 ways that you can follow isn’t it ? In this article we answer this question along with the importance to motivate employees.
Most employees spend at least 8 hours a day in an office environment but how many hours are they productive during the day? Studies suggest employees are probably only productive for about 3 hours a day leading to a ton of hours wasted at the office desk. The workplace is full of distractions: the temptation to read news articles, check social media, and discuss non-work related things with colleagues due to the current global pandemic situation, more than 80% of employees prefer working from home and think that it is the “Workplace of the Future”.
Why is it important to motivate your employees?
Ensuring there are motivated employees is vital to any business and that means having a motivated workforce who are highly productive and help achieving business goals. Employee motivation is extremely important for all companies because this directly leads to positive growth for the company and increase employees productivity.
The benefits of a motivated workforce are manifold:
- Greater employee engagement
- Improve employee satisfaction
- Improve employee efficiency
- Continuous employee development
How to increase employee motivation?
- Communication: Have positive communication in the workplace.
- Value individual contributions – Recognizing employee efforts will lead in building loyalty and encourage people to work even harder.
- Create a positive work environment – Have motivational quotes in the office that are visible to employees.
How to increase employees productivity at work?
Keeping up with deadlines is crucial in a 8hr day working day. Today we bring 10 unique ways to increase employees productivity:
1. Don’t spend too much time on one task
Firstly, limit the amount of time you spend on various tasks. You can quickly lose interest in something you’re working on if you’ve spent a lot of time on it, or if you don’t find it challenging.
At the beginning of the day, allocate a certain amount of time to each task to focus on. This way, you don’t spend too many hours on a particular task which can be completed for suppose in 10 minutes time.
2. Take regular breaks
If you spend 8 hours or more a day sitting at your office desk without any movement, you will notice as a result you have less energy and you will be less productive at work.
Scheduling breaks in your workday can help improve concentration so by taking short breaks during long tasks helps maintain a consistent level of productivity.
3. Create to-do lists
A long to-do list is difficult to tackle so make a smaller to-do list. Some people prefer to start with the easier jobs first and then handle the more difficult ones later. Create a to-do list which can be synced to your phone or your computer making it easier to refer on the go and set alerts as reminders.
One of the most satisfying aspects of creating a to-do list is crossing tasks off which are finished. It gives you a sense of accomplishment and allows you to visualize the progress you are making. It is a simple way to motivate yourself.
4. Don’t go to unnecessary meetings
Time is precious, meetings are one of the biggest reasons for wasting time. Time spent at the desk will be drastically reduced if people are a constant distraction. Knowing which meetings to reject is very important.
A personal meeting with your boss or a client is very important and you must attend. However, attending a meeting about something which is not as important could be dealt with later. Could the purpose of the meeting be discussed through a call, video call, or email?
5. Increase productivity by Multitasking
When we have a long to-do list, it is easy to multitask, we often tend to think the ability to multitask is an important skill for increasing efficiency, but this is not true. Attempting to multitask can result in lost time and productivity but instead, get into the habit of committing to a single task before moving on to the next job.
6. Check emails at certain times of the day
Spend a lot of time checking emails can be a constant distraction. If you are constantly checking your email, this could mean that you have too much free time and need to work on other tasks. Urgent information is usually passed through phone calls rather than emails instead of stopping to reply to a new email, reserve certain times of the day to check your inbox. Many mailboxes offer “pause” buttons for incoming mail to avoid causing distraction while you are at work.
7. How to Minimize interruptions
Sitting in an isolated square could minimize distractions. If you feel like you need to improve your productivity, resist the urge to put in more hours on your full calendar. Instead, think of ways you can work smarter and not harder to make sure you make the most of your time at work.
8. Embrace ergonomics
If your back hurts from the chair you’re sitting in you will be less productive. Employees will spend more time concentrating on how uncomfortable they feel so is it is important to invest in some ergonomic office chairs to help improve productivity.
9. Follow the ‘two-minute rule’
Implementing the ‘two-minute rule’ allows you to make the most of the small windows of time you have at work. If a task can be completed in 2 minutes or less time, it is better to finish it immediately. Completing a task right away is more efficient than coming back to it later.
10. Update your office furniture
The furniture in the office can influence the efficiency of the employees. Using the same furniture for years is boring and dull. Sitting in a very worn chair causing aches and pains does not improve productivity. The renovation of office furniture will help motivate employees and therefore give a facelift to the image of the company.
In conclusion, employees need to feel comfortable in the office environment. The best results occur when employees are given a free hand.
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